Fund Development Manager

Position: Fund Development Manager

Type: Regular Full-Time

Program: Admin.

Reports to: Executive Director

Pay Range: Salary ($60,000- $70,000) – DOE depending on experience

Work Setting: In-Person / Hybrid (Woodburn and Turner Locations)

Hiring timeline: ASAP

Application Deadline: December 31, 2025 by 5 pm

*To apply submit a cover letter and resume (with TWO  references) to:  jaime@capacesleadership.org

Position Summary

The Fund Development Manager is a member of the Capaces Administrative Team. They are responsible for planning, executing, and managing the organization’s fund development strategies including grants and donor fundraising. To achieve this they act as a bridge and work in close collaboration with the organization’s Leadership Team, Program Managers, Accounting/Finance, and funders. They are also responsible for supervising and developing the Communications and Fundraising Coordinator.

Duties and Responsibilities

Grants research, development, and management (.75 FTE estimate)

• Lead grants research to identify and vet new local, State, and national prospects to support organizational and program needs
• Lead grant proposal development and submission—meeting with program teams to determine strategy and delegation of tasks, preparing and organizing materials for proposals, and submitting and monitoring grant applications. Specific tasks include:
  • Drafting proposals/LOIs, grant application narratives, and budgets and collaborate to finalize with program staff, accounting/finance, and the Executive Director;
  • Submitting grant applications via paper or online portals, and maintain list of passwords
  • Connecting with funders if needed and following through with any requests in the development and submission process (ex. Site visits, requests of additional materials, etc)
  • Maintaining calendar and system for tracking grants in development and submission process
• Lead grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for meeting high standards of effectiveness, timeliness, and completeness, including:
  • Executing acknowledgements and facilitate grant contracts/agreement
  • Monitoring and maintaining funder reporting schedules and requirements;
  • Tracking progress toward organizational and programmatic outcomes and goals; Requesting reimbursements and drawdowns as needed;
  • Working closely with Programs Director and Accounting/Finance team to monitor grant expenses and produce required financial reporting
  • Drafting progress reports and targeted program updates (using the organization’s various communication mediums) to funders that fully capture programmatic success;
  • Assembling all necessary supporting materials and documents including financial reports, outcome measurements, success stories, etc.; submit reports to funders
  • Following through with any funder requests relevant to grant management purposes
• Maintain system and process for tracking active grants (folders, files, calendar)
• Cultivate and maintain grant relations staying by staying informed of funder developments and attending necessary events

Donor Fundraising (.15 FTE estimate)

• Lead planning and oversee donor fundraising activities (e.g., newsletter, donor recognition, annual appeal, events, trainings).
• Lead and oversee fund development evaluation for ongoing improvements
• Oversee donor data input on Bloomerang to ensure it’s up-to-date
• Develop agenda and lead CFCC internal and general meetings
• Manage the up-keep and modifications to the organization’s Fundraising and communication subfolders in Google Drive
• Oversee the maintenance of fundraising and communications material inventory (i.e., brochures, postcards)
• Oversee and support ongoing donor communication and cultivation

Communications (.10 FTE estimate)

• Oversee the organization’s social media outlet updates
• Oversee the development of digital communications such as newsletters, promotions, advertisements, announcements, invitations to special events, logos, and program brochures.
• Oversee the maintenance and security all marketing materials/logos used by all programs
• Be an ambassador for the organizations attending internal and external events as capacity permits
• Oversee the maintenance of the Capaces’ primary communications materials/mediums as needed (website, MailChimp, social networks).
• Co-create and implement Capaces’ annual communication strategies with the Communication and Fund Development Coordinator and ED

Qualifications

• Commitment to the values, purpose, and vision of Capaces
• At least 2-3 years of experience in fund development (especially in grants and donor fundraising) and program management
• Experience in the nonprofit sector, or similar work for at least 3 years, especially with preference with organizations serving Latino, Indigena, and Afrodescendiente populations
• Self directed and strong organization and time management skills
• Strong humility and curiosity to listen and learn from peers and populations served
• Excellent communication and problem-solving skills
• Demonstrated skill in providing a high level of service to multiple customers.
• Experience leading and/ or supporting projects
• Organizational systems thinker and developer
• Ability to pay close and accurate attention to details
• Ability to work independently and effectively
• Language requirements based on organization and program needs

Requirements

• Maintain a valid driver’s license and personal vehicle insurance if essential to the role
• Thrive in an office work and farm setting with occasional evening work, attend off-site events, and logistics support as needed
• Physical effort includes the use of keyboard/monitor, prolonged sitting or standing, and occasionally lifting .
• Successfully meet background check requirements.

Benefits

• PTO and generous winter break leave
• Medical, Vision, and Dental Insurance

How to Apply: Submit a cover letter and resume (with TWO references) to: jaime@capacesleadership.org

Deadline to Apply: December 31, 2025 by 5 pm